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ADHS/DBHS Provider Manual
Section 13.0 Forms and Attachments
 
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Section 3.1 Accessing and Interpreting Eligibility and Enrollment Information and Screening and Applying for AHCCCS Health Insurance
PM Attachment 3.1.1 Key Code Index
1/16/08
PM Form 3.1.1 Tracking of Medicare Part D Enrollment 3/15/06
PM Attachment 3.1.2 Rate Codes Descriptions 1/1/04
PM Form 3.1.2 Tracking of Limited Income Subsidy Status 3/15/06
PM Attachment 3.1.3 Rate Codes 1/1/04
PM Form ADHS AE-01 AHCCCS Elig Screen 4/1/08
PM Form ADHS AE-08 Decline Screening and Referral 6/26/06
Forma PM ADHS AE-08 Negación a Participar en la Evaluación y/o en el Proceso de Remisión al Seguro de Salud de AHCCCS 10/1/06
 
Section 3.3 Referral Process
PM Form 3.3.1 ADHS DBHS Referral to Behavioral Health Services 7/01/09
 
Section 3.4 Co-payments
PM Form 3.4.1 Non Title XIX & XXI Co Pay Assess 4/1/08
Forma PM 3.4.1 Evaluación de Pago Colateral sin Titulo XIX/XXI 4/1/08
 
Section 3.9 Intake, Assessment and Service Planning
PM Form 3.9.1 Behavioral Health Assessment and Service Plan 1/1/06
Forma PM 3.9.1 Evaluación de Salud Mental y Plan de Servicios 7/28/09
PM Form 3.9.2 Behavioral Health Assessment: Birth-5 and Service Plan 1/1/06
Forma PM 3.9.2 Evaluación de Salud de Comportamiento ADHS/DBHS: Nacimiento-5 y Lista de Verificación del Plan de Servicio 1/1/06
ADHS/DBHS Instruction Guide for the Assessment, Service Plan and Annual Update 1/1/06
ADHS/DBHS Instruction Guide for the Assessment: Birth-5, Service Plan and Annual Update 1/1/06
 
Section 3.10 SMI Eligibility Determination
PM Attachment 3.10.1 SMI Qualifying Diagnosis 9/9/04
PM Attachment 3.10.2 Subst Abuse Psych Symptom 9/9/04
PM Form 3.10.1 SMI Determination Form 9/9/04
   
Section 3.11 General and Informed Consent to Treatment
PM Form ADHS MH-103 Application for Voluntary Evaluation 7/15/05
Forma PM ADHS/DBHS MH-103 Solicitud de Una Evaluación Voluntaria 8/1/04
PM Form 3.11.1 Substance Abuse Prevention Program and Evaluation Consent 2/1/09
Forma PM 3.11.1 Permiso de Participación en la Evaluación del Programa de Prevención del uso de Drogas y Alcohol 2/1/09
   
Section 3.13 Covered Behavioral Health Services
PM Attachment 3.13.1 Covered Services Matrix 09/15/09
   
Section 3.14 Securing Services and Prior Authorization
PM Attachment 3.14.1 Admission Psych Acute Hosp & Sub-Acute Auth Criteria 8/1/07
PM Attachment 3.14.2 Cont Stay Psych Acute Hosp & Sub-Acute Auth Criteria 8/1/07
PM Attachment 3.14.3 ADHS/DBHS Level One Psychiatric Residential Treatment Center Admission Authorization Criteria 8/1/07
PM Attachment 3.14.4 ADHS/DBHS Level One Psychiatric Residental Treatment Center Continued Stay Authorization Criteria 8/1/07
PM Form 3.14.1 Certification of Need (CON) 8/1/07
PM Form 3.14.2 Recertification of Need (RON) 8/1/07
PM Form 3.14.3 TRBHA Prior Authorization Request 8/1/07
   
Section 3.15 Psychotropic Medications: Prescribing and Monitoring
PM Form 3.15.1 Informed Consent for Psychotropic Medication Treatment 8/15/07
Forma PM 3.15.1 Consentimiento Informado para Tratamiento con Medicamentos  Psicotrópicos 8/15/07
   
Section 3.18 Pre-Petition Screening, Court-Ordered Evaluation and Court-Ordered Treatment
ADHS/DBHS Form MH-100, Application for Involuntary Evaluation 9/93
ADHS/DBHS Form MH-103, Application for Voluntary Evaluation 7/15/05
ADHS/DBHS Forma MH-103, Solicitud de Una Evaluación Voluntaria 8/1/04
ADHS/DBHS Form MH-104, Application for Emergency Admission for Evaluation 9/93
ADHS/DBHS Form MH-105, Petition for Court-Ordered Evaluation 9/93
ADHS/DBHS Form MH-110, Petition for Court-Ordered Treatment 9/93
ADHS/DBHS Form MH-112, Affidavit, Addendum No. 1 and Addendum No. 2 9/93
   
Section 3.19 Special Populations  
PM Attachment 3.19.1 Notice to Individuals Receiving Substance Abuse Services 04/01/09
Documento Adjunto PM 3.19.1 Notificación a Individuos Quienes Reciben Servicios para el abuso de sustancias 04/01/09
PM Form 3.19.1 Quarterly PATH Report 10/15/04
   
Section 3.20 Credentialing and Privileging  
PM Attachment 3.20.1 Examples of College Classes Relevant to Behavioral Health 4/15/05
PM Form 3.20.1 Supervision of Clinical Liaisons 4/15/05
PM Form 3.20.2 BHT Case Supervision 4/15/05
   
Section 3.22 Out-of-State Placements for Children and Young Adults
PM Form 3.22.1 Out of State Placement Initial Notice 6/1/08
PM Form 3.22.2 Out of State Placement 90-Day Update 6/1/08
   
Section 4.2 Behavioral Health Medical Record Standards  
PM Form 4.2.1 Clinical Record Documentation Form 9/1/06
   
Section 4.3 Coordination of Care with AHCCCS Health Plans and PCPs
PM Attachment 4.3.1 AHCCCS Contracted Health Plans 11/10/09
PM Form 4.3.1 Communication Document 12/1/07
PM Form 4.3.2 Request for Information from PCP or Medicare Plan/Provider 12/1/07
   
Section 4.4 Coordination of Care with Other Government Entities  
PM Attachment 4.4.1 ACYF Child Welfare Time Frames

3/15/05

 PM Attachment 4.4.2 Overview of the Arizona Families F.I.R.S.T (AFF) Program Model & Referral Process 7/01/09
   
Section 5.1 Member Notice Requirements  
PM Form 5.1.1 Notice of Action 9/1/08
Forma PM 5.1.1 Aviso De Acción 9/1/08
PM Form 5.1.2 Notice of Extension of Timeframe for Service Authorization Decision Regarding Title XIX/XXI Behavioral Health Services 9/15/08
Forma PM 5.1.2 Aviso de Extension de Plazo para Autorizacion de Decision para Servicios de Salud Mental Titulo XIX/XXI 9/15/08
   
Section 5.3 Grievance and Request for Investigation for Persons Determined to have a Serious Mental Illness (SMI)
PM Form 5.3.1 ADHS/DBHS Appeal or SMI Grievance   7/01/09
Forma PM 5.3.1 Forma De Apelación ADHS/DBHS o Queja SMI 1/1/04
   
Section 5.4 Special Assistance for SMI Members
PM Form 5.4.1 Notification of Person in Need of Special Assistance  7/01/09
Forma PM 5.4.1 Solicitud De Asistencia Especial 1/1/04
   
Section 5.5 Notice and Appeal Requirements (SMI and Non-SMI/Non Title XIX/XXI)
PM Attachment 5.5.1 Notice of SMI Grievance and Appeal Procedure 9/15/08
Documento Adjunto PM 5.5.1 Aviso De Queja y Apelación Formal De SMI De ADHS/DBHS 8/1/04
PM Form 5.5.1 Notice of DSN & Right to Appeal 9/15/08
Forma PM 5.5.1 Aviso De Decisión y Derecho De Apelación 9/15/08
PM Form ADHS MH-209 Notice of Discrimination Prohibited 9/15/08
PM Form ADHS MH-211 Notice of Legal Rights for SMI 9/15/08
Forma PM MH De ADHS-211 Aviso de los Derechos Legales para Personas con una Enfermedad Mental Grave 9/15/08
   
Section 5.6 Provider Claims Disputes  
PM Attachment 5.6.1 Provider Claims Disputes Contact List 09/15/09
PM Attachment 5.6.2 Process for Provider Claims Disputes 4/27/06
   
Section 6.1 Submitting Claims and Encounters  
PM Attachment 6.1.1 Pseudo Id Numbers 10/15/04
   
Section 7.2 Medical Institution Reporting for Medicare Part D  
PM Form 7.2.1, AHCCCS Notification to Waive Medicare Part D Co-Payments for Members in a Medical Institution that is Funded by Medicaid 8/15/08
   
Section 7.3 Seclusion and Restraint Reporting for Level I Facilities  
PM Form 7.3.1 Seclusion & Restraint Reporting Level 1 Facility Reporting
PM Attachment 7.3.1 Seclusion and Restraint Monitoring Requirements

09/15/09
09/15/09
   
Section 7.4 Reporting of Incidents, Accidents and Deaths  
PM Form 7.4.1 Reporting Incident Accident Deaths 7/1/07
   
Section 7.5 Enrollment, Disenrollment and other Data Submission  
PM Attachment 7.5.1 Timeframes for Data Submission 4/1/08
PM Attachment 7.5.2  834 Transaction Data Requirements 4/1/08
PM Attachment 7.5.3 SMI and SED Qualifying Diagnoses Table 4/1/08
PM Attachment 7.5.4 Substance Abuse Disorders Qualifying Diagnoses Table

4/1/08


Section 8.5 Medical Care Evaluation Studies
PM Attachment 8.5.1 Instructions for the Completion of Medical Care Evaluation Study Forms 5/1/06
PM Form 8.5.1 Medical Care Evaluation (MCE) Study Request for Registration 5/1/06
PM Form 8.5.2 Summary of Medical Care Evaluation Methodology 5/1/06

Section 9.1 Training Requirements
PM Attachment 9.1.1 Arizona Child and Family Teams Proficiency Measurement Tool for   Facilitation – User’s Guide 7/15/07
PM Form 9.1.1 Arizona Child and Family Teams Proficiency Measurement Tool for Facilitation 7/15/07
 

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