Office of Administrative Counsel & Rules

Privacy - Records Retention & Destruction

The Arizona Department of Health Services has an ongoing responsibility for the records that it creates or receives in the course of completing public business. The Department's records management system establishes and provides the controls for maintaining all Department records created or received through final disposition or archival retention, including distribution, use, storage, retrieval, protection, and preservation, pursuant to A.R.S. § 41-1345.

State and federal statutes, rules, and regulations provide the standards used to establish the controls for the retention, disposal, or destruction of confidential information. For example, A.R.S. § 12-2297 and HIPAA deal with retention, disposal, or destruction of health-related information in any form. A.R.S. § 44-7601 applies to discarding and disposing of paper records that contain an individual's name in combination with a social security number or other identifying number.